Here it is summer and the last thing anyone wants to think about is school paperwork. Actually, this is a great time to think about it.
Waiting until school starts is too late to notify the school if you want to make changes to an IEP or accommodations. Let’s face it–teachers are busy. By the time they get your message requesting a meeting, and then actually holding the meeting, the first quarter is just about over. Even seasoned teachers need the information from the beginning. Your child will not be a priority unless you make it a one.
Here are some things you can do ahead of time.
1) Go through last year’s IEP. What has changed with your child? What goals are no longer appropriate? Highlight which items you want to change. Get a file folder and store only IEP items in it or create on online file system. Take one recent sample of your child’s writing, math, and reading work, and include that in the folder. You will want to share those with the new teachers. Annual IEP meetings are set aside for goal updates and accommodations, but if parents find their child is moving ahead or even behind it is worth discussing at the beginning of the year. It can be as simple as an informational conference and does not have to be a formal IEP meeting. However, if the annual IEP meeting is held toward the beginning of the school year I recommend waiting until then to request changes.
2) Find out the date the special education department goes back to school. Usually staff will start back a couple weeks before the students. Mark that day on your calendar. It is best to email the teacher, assistant principal, or your desired contact, and request an informational meeting. I would advise against calling or leaving a message for a return phone call right away. It is customary for staff to wait until the students start back to discuss any challenges. When students are not in school, teachers and staff have required professional development meetings to attend. Therefore, try not to rule out their suggestion for a video conference even a quick phone call.
3) Be ready. Plan your calendar so that you are available at the drop of a hat. If appropriate, talk to your child and discuss the changes ahead of time. Not only will this save time, but it will assist the teachers if you offer some clear suggestions. Don’t forget to advise the school of updates to any demographic information such as address and phone numbers.
Keep in mind your child will have new teachers and contacts. This is a good time to plan ahead and write any questions down. If parents ask for help and communication I recommend listening to the school’s ideas. It is always important to concentrate on growth and independence. Moving your student forward is the key to a successful school year.
Setting up an “informational” meeting can be tricky–but it’s not personal, it is just business.
Photo credit: Ono Kosuki – Pexels Free to use
